Center for Internet Security, Inc.

Senior Administrative Assistant

Job Locations US-NY-Albany
ID
2022-1694
Category
Administrative
Type
Regular Full-Time
Remote?
No

Overview

Reporting to the Lead Executive Assistant, the Senior Administrative Assistant will partner with other cybersecurity team members to promote the CIS mission and help continue our growth. The primary purpose of this position is to provide support to executive level staff and staff members for the assigned program area(s). The ideal candidate will be creative, flexible, and enjoy working within a dynamic, fast growing, and mission-focused non-profit organization. This role will have the ability to work independently and exercise good judgment in a variety of situations and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Moreover, the individual must have strong written and verbal communication, administrative, and organizational skills.

 

The Center for Internet Security (CIS) makes the connected world a safer place for people, businesses, and governments through our core competencies of collaboration and innovation. We are a community-driven nonprofit responsible for industry leading best practices for securing IT systems and data. We lead a global community of IT professionals to continuously evolve these standards and provide products and services to proactively safeguard against emerging threats.

What You'll Do

  • Provide administrative support services to the Senior Leadership Team, Executive Team and
    respective program area(s) and staff.
  • Completes a broad variety of administrative tasks including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and coordinating in-person/remote meetings and events.
  • Monitor incoming calls/emails, forwarding to appropriate parties.
  • Coordinate office supply orders for the respective program area(s) and staff.
  • Organize and prioritize large volumes of information.
  • Assist with preparation and proofreading of presentations, reports, memos, letters and other documents in conformance with company style guidelines.
  • Work independently and within a team environment on special nonrecurring and ongoing projects.
  • Handle sensitive information in an appropriate and professional manner.
  • Other tasks and responsibilities as assigned.

What You'll Need

  • Bachelor's degree in a Business discipline*
  • Minimum of 7+ years of professional experience in an administrative role supporting senior level executives
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Demonstrated ability to deal with rapid changes in a high paced environment
  • Team-player with the ability to also work independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to achieve performance goals and meet deadlines in a fast paced environment
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.
  • Full COVID-19 vaccination may be required.

*Associate’s degree or equivalent and additional years of relevant experience (including internships) plus relevant certifications may substitute for Bachelor’s degree.

 

It's A Plus If You Have:

  • Administrative, Personal Assistant or Secretarial certifications i.e. CAP

At CIS, we are committed to providing an inclusive environment in which the diverse backgrounds, experiences, and views of our employees, members, and customers are valued and respected. It is through this commitment that we are able to work together towards our common mission: to make the connected world a safer place.

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